YASTRA INDONESIA, PT
Yastra-Indonesia is a national trading company specialising in natural resources and servicing the industry worldwide. We would like to invite a motivated and competent individual to join for the following position to work at our office based in Jakarta.
CORPORATE SECRETARY
Scope of Duties and Requirements
- Telephone coverage, answer phones, take accurate messages, know executives whereabouts at all times, handle urgent/confidential calls with appropriate judgement
- Client interaction with high-level internal and external executives; act as liaisons with clients and their assistants
- Maintain executives calendar, schedule all meetings, field e-mails and phone calls requesting meetings, ability to adjust to handling requests at different times with little notice
- Arrange all aspects of travel, keeping executives travel profile up-to-date, manage approvals for any travel, arrange flights, hotels,! Prepare all itineraries, and meeting minutes
- Prepare and submit all expense reports on a timely basis
- Help prepare timely submission of activity reports, financial reimbursement with supporting documents, and settlement of advances
- Maintain filing system, correspondence and documents, Help in preparation of quarterly Board Reports to the local Board of Commissioners.
- Prepare correspondence in Bahasa and/or English.
Minimum Requirement
- Female, Age maximum 30 Years old
- Good university Diploma/Degree in Management/Administration
- Fluency in English and Bahasa (both written and oral)
- A young and dynamic outlook will be well regarded
- A sound knowledge and skill in secretarial and business functions is expected
- Min