DEUTSCHE GESELLSCHAFT FUR INTERNATIONALE ZUSAMMENARBEIT (GIZ)
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GIZ promotes complex reforms and change processes. Its corporate objective is to improve people's living conditions on a sustainable basis. GIZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).
GIZ Office Jakarta is urgently seeking a qualified candidate for the position of:
ADMINISTRATION OFFICER
A. Responsibilities
The incumbent is responsible for:
- Providing of administrative support to the project/programme
- Meeting the administrative requirements of the office independently with minimum input and supervision
- Ensuring that financial and administrative requirements are met
Within this context, s/he fulfills the following tasks:
B. Tasks
Secretarial Services
- Distribute letters/documents to GIZ Projects
- Attend to incoming and outgoing correspondence, including facsimile, electronic mails and translation (if required) concerning the project/programme
- Make print-out, photocopies, and scan documents if and when required
- Ensure the availability of necessary office supplies for Secretarial use
- Report damages to administration, organizes and follow-up the proper maintenance and repair of office equipment
Tasks in Assisting the Project/Programme Coordinator
- Maintain and update the filing system for incoming and outgoing documents on a daily basis
- Follow up urgent issues during the absence of the project/programme coordinator (under the instruction from project/programme coordinator)
- Coordinate and monitor time schedule
- Assist in preparing, compiling, and organizing information material for the project/programme e.g